The Covid19 pandemic has accelerated the adoption of cloud technologies for most digital jobs. Armed with a browser and an Internet connection, anyone can access their applications and data, no matter where they are. While this has allowed many people to be more productive and strive for a good work-life balance, it has made life more difficult in other ways as well.
Windows on personal computers
Microsoft Windows has democratized the adoption of personal computers around the world. Before Windows, computers were difficult to use. The Windows graphical user interface made it possible to use the computer without any training. Most people would install programs that were sold on disks or CDs and run them on their PCs as computers were then called. All data was created and stored on their computer hard drive as files. These files can be located, opened, deleted or moved to another location on the PC disk with a utility called Windows Explorer.
Files can be shared with other computers by copying them to a portable drive and sharing the drive. It was a cumbersome and slow process.
Along the way, a new technology was introduced called local area network, also known as local area network. In local networks, machines were connected to each other in a network. All of the computers were located in the same geographic location. With networked systems, file sharing became very easy as files could be copied from one machine to another without using an external drive. It has also become common to use a machine with a large and fast disk as a server. All data was stored on the server and other machines simply accessed its disk as needed. This made data backups very easy.
While local area networks were great for sharing information with locally connected machines, with globalization it has become increasingly important to share information with anyone, anywhere and quickly. This led to the creation of internet based cloud players. These drives are accessible with a browser and an Internet connection from anywhere in the world. Microsoft’s OneDrive, Google’s G Drive, and Dropbox are all examples of cloud drives.
Growth of digital communications
While information is shared using files, a lot of communication also occurs over chat, email, voice and video calls. While email and voice calls were primarily used initially, in recent times chat and video calls are more common. A study reveals that by 2022, video traffic on the Internet will be multiplied by 4 compared to 2017.
This growth in digital communications has increased the speed and bandwidth of Team collaboration. Teams can now be located anywhere and work together using technology, as if they were sitting next to each other. The number of teleworkers has increased by 115% over the past ten years and continues to increase.
Chat in particular is very convenient because it is fast and information can flow effortlessly among many team members. Slack pioneered workplace chat, followed by Microsoft with its Teams product.
Tired of always being on
What started as a lofty goal of âworking from anywhere, anytimeâ has grown to âworking all the timeâ. People are stressed because they are always on. Discussions on Slack and Teams continue regardless of the time of day. Team members are tired of trying to keep up with all messages, whether addressed to them or not. According to Time Is Ltd, on average, employees in large companies each send more than 200 Slack messages per week, and some âpower usersâ send more than 1,000 messages per day.
In addition, messages also arrive via emails, calls, shared documents and other communication media. Constantly switching from one application to another takes time and hurts productivity. According to a Microsoft study, information workers change windows an average of 373 times a day or about every 40 seconds while doing their jobs.
In addition, many related conversations range from emails and chats to shared documents and to-dos. Keeping them all connected in memory is very taxing and error prone.
Consider this. What if in addition to files, we could also access and process all other forms of communication on the cloud and automatically keep all related communications connected as if it were one long conversation. Then there would be no need to switch between many apps, there would be no need to stress out trying to remember all the connected conversations in memory. This would eliminate the search for information in many applications and make it very easy to see the big picture without any effort.
It’s the next step in the evolution of digital working.
Clariti to the rescue
To keep information organized, people resort to procedural methods, often creating named folders to save copies of emails, chat conversations, call transcripts, etc. for future reference or for record keeping. But it’s not only tedious and a total productivity killer, but the most inefficient way to organize things. As a result, most people don’t even care.
Clariti is a business productivity web application that consolidates emails, chats, calls, tasks, documentsâ¦ in a single application and automatically links the related items in a âClariti Folderâ.
Each Clariti folder organizes all communications and associated artifacts (documents) by subject so that you are never lost and can easily find information. Items in the Clariti case are âliveâ – emails can be answered, forwarded, etc., chats can be continued, calls can be shared, and so on. – unlike “dead” documents simply stored in normal files after the fact.
Clariti Files add subject-centric organization to your communications, so you’re never lost or wasted time searching for information. Clariti files make it easy for you to see the big picture and make informed decisions. Clariti is ideal for small and medium businesses for stimulate team collaboration and increase productivity.
Posted on March 3, 2021